Privacy Policy

Open Film Zone – Privacy Policy

Effective date: 28.11.2025
Version: 1.0

Open Film Zone (“OFZ”, “we”, “us”, “our”) is an online film festival, networking platform, and creative archive. We respect your privacy and protect your personal data in accordance with GDPR and Finnish privacy law.

This Privacy Policy explains:

  • What data we collect
  • Why we collect it
  • How it is used
  • How long we retain it
  • Your rights as a user

1. Data Controller

Open Film Zone (OFZ)
[Company name once registered: Open Film Zone Oy]
Kirkkokatu 18, Joensuu, Finland
Email: info@openfilmzone.com


[Y-tunnus added after registration]

2. Personal Data We Collect

We collect data necessary for providing, securing, and improving the OFZ platform.

2.1 Account Information

  • Name or username
  • Email
  • Encrypted password
  • Profile bio, links, interests
  • Profile picture (optional)

2.2 Creator Content (User-Generated Content)

Everything you upload may be visible to other logged-in users:

  • Videos, films, clips
  • Projects, pitch materials, PDF scripts
  • Titles, descriptions, tags
  • Comments, reactions, votes
  • Networking connections

This content remains visible until you delete it.

2.3 Technical & Analytics Data

Automatically collected:

  • IP address
  • Device and browser type
  • Login timestamps
  • Pages visited
  • Cookies and similar identifiers
  • Error logs and security logs

2.4 Payments (starting 2026)

If you subscribe:

  • Payments processed by Stripe or PayPal
  • OFZ never stores card data

2.5 Communications

  • Emails you send us
  • Support messages
  • Abuse reports

3. Why We Use Your Data (Purpose of Processing)

We process your data to:

Provide the OFZ platform

  • Manage your account
  • Display your uploads
  • Enable voting, commenting, networking
  • Maintain your public project archive

Maintain platform security

  • Fraud prevention
  • Abuse monitoring
  • Server integrity

Improve OFZ

  • Analytics (if consented)
  • Feature development
  • User experience optimization

Administrative and legal requirements

  • Payment processing
  • Accounting/tax compliance
  • Legal obligations

Communicate with you

  • Policy updates
  • Platform notifications
  • Essential service emails

We do not sell personal data.

4. Legal Basis (GDPR Article 6)

Contractual necessity:

To operate user accounts, uploads, votes, subscriptions.

Legitimate interests:

Platform security, analytics, new feature development.

Consent:

Cookies, optional marketing emails, newsletter.

Legal obligation:

Accounting, taxation, compliance.

5. Data Sharing

We only share data with trusted service providers necessary for operating OFZ:

Hosting & Storage

  • Wasabi (video storage)
  • Your WordPress hosting provider

Payments

  • Stripe
  • PayPal

Analytics (optional)

  • Google Analytics
  • Matomo
    (only with user consent)

Security Tools

  • Anti-abuse, anti-spam services

No data is sold.

6. International Transfers

When data is transferred outside the EU (e.g., Stripe, Wasabi), we require:

  • Standard Contractual Clauses
  • Adequacy decisions
  • GDPR-aligned safeguards

7. Data Retention

We store data only as long as needed.

Data CategoryRetention
Account dataUntil deleted
Projects, videos, scriptsUntil deleted
Votes, commentsUntil account deletion
Server logs~12 months
Payment records6–10 years (by law)
Analytics14–26 months

8. Your Rights Under GDPR

You may:

  • Access your personal data
  • Correct inaccurate information
  • Delete your account (“right to be forgotten”)
  • Download/export your data
  • Withdraw cookie/marketing consent
  • Object to certain processing
  • File a complaint with Finland’s Data Protection Ombudsman

Contact us to exercise your rights: info@openfilmzone.com

9. Security Measures

OFZ uses:

  • Encrypted passwords
  • HTTPS
  • Restricted internal access
  • Secure video storage
  • Firewalls and anti-abuse systems
  • Regular security checks

No system is 100% secure, but we continually improve protection.

10. Cookies

OFZ uses cookies for login functionality, analytics (optional), and user experience.

Full details are listed in our dedicated:

➡ Cookie Policy (separate page)

11. Changes to This Policy

We may update this policy due to legal or platform changes.
We will notify users of major updates.

12. Contact

Open Film Zone
Kirkkokatu 18, Joensuu, Finland
Email: info@openfilmzone.com
Website: https://openfilmzone.com

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